Chicago Flute Club
Flute Rental Program

To rent one of our instruments, please read and follow the instructions below carefully.

1. The renter must be a current member of CFC. The CFC membership year runs from July 1 to June 30. Click here to become a member.
   
   
2. A three-week (minimum) advance notification is required. Please reach out to fluterentals@chicagofluteclub.org if shorter notification is needed to see about availability.
   
   
3. Renter will carefully supervise and, if necessary, instruct anyone else who plays or touches the instrument, ensuring that it remains safe. Renter is liable for any and all damage up to the full purchase price of the instrument. Renter is responsible for the care of the instrument. Renter is expected to clean the instrument after each use and return it in good condition.
   
   
4. Renter is required to provide a security deposit check of $500 upon rental. The name on the check must match the name of the renter or their parent/guardian. If no loss or damage is incurred after an assessment has taken place, the security deposit check will be destroyed. If there is damage, the security deposit will be used to cover the costs of repairing or replacing the instrument, case, accessories, Valentino Bass Flute Stand, and/or care manual. If the cost of repairs is less than $500, the remainder of the deposit after repairs will be returned. The Chicago Flute Club and associate music stores will assess all damage.
   
   
5. If the renter is under age 18, a signature from the renter’s parent/guardian is required, and the parent/guardian assumes legal responsibility for the care of the instrument.
   
   
6. Renter must pick up and drop off the instrument in person from the location (Flute Center or Hornstash) where that instrument is being kept. Instruments will not be shipped.
   
   
7. Regarding the return of the instrument:
   • You will receive a reminder email 3 days before your rental is due back to the store. 
   • Your check will be destroyed once the instrument has been evaluated as having no damage.
   • If the instrument is not returned by the due date, your deposit check will be cashed. There will be no grace period. 
   • Please reach out to the CFC (Rental Chair) before your due date if you have an emergency and are unable to return the instrument on time. Maintaining communication with us at all times is expected. 
   • If this instrument is not returned on time and you (the renter) have not communicated with the CFC in advance, a police report for theft may be filed.
     
     
8. Rental limit is three consecutive weeks or 3 consecutive months by one party. Rental week is seven consecutive days, including the pickup and drop-off days. Rentals are on a weekly basis: 7 days or less is one week, 8-14 days is two weeks, etc. (Wednesday through Tuesday, for example, is 7 days. Therefore, Wednesday through Wednesday is 8 days and counts as two weeks.) Monthly rentals are now available up to 3 months.
   
   
9. For CFC-hosted events, rental fees will not be charged as long as the person using the instrument is a member of CFC and uses it only at the CFC event. For this type of rental, please contact Mr. Evan van Breemen directly at fluterentals@chicagofluteclub.org.
   
   
10. Cancellation Policy: If the renter cancels more than 7 days ahead of their reservation, the renter will receive a full refund. If the rental is canceled in less than 7 days, the renter will be refunded 50% of the fees. If the rental is canceled in less than 24 hours, the renter will receive no refund. Membership fees will not be refunded. The Chicago Flute Club has the right to cancel a reservation for any reason, in good faith, and will fully refund 100% of payment made. The CFC and its volunteers shall not be held liable for any damages, costs, or problems caused by unexpected cancellation.